Breaking Borders Application form

APPLICATION FORM

Several Applications are normally considered at together by a panel of music experts. We may be able to tell you when the next meeting of the panel takes place - please try to ensure that your application reaches us well in advance of that meeting.

Please complete as many sections of this form as apply to your project. We do understand that many questions may not seem to apply to all applications, so do not be discouraged by those questions. The notes against some of the questions which indicate the sort of information we are looking for, please give us as much of that information as you can.
If you have not yet confirmed any of the details (such as the dates and venues), we would appreciate it if you simply said so and then wrote an example of the sort of detail you woud be hoping to include if we agreed to fund your project.

ABOUT YOU

Contact information :

Your Name: __________________________ Your Organisation :______________________________________

Address: __________________________________________________________________________________

Telephone:_______________ Fax: ______________ Email: __________________________________________

What you do:

______________________________________________________________________________________

What is your legal status? (eg individual, limited company, society, band, venue manager etc.?)

________________________________________________________________________________________

What work do you do that is relevant to this application? (eg promoter, band member, venue manager etc.?)

________________________________________________________________________________________

For how long have you been doing this?

________________________________________________________________________________________

Please enclose your most recent set of accounts (if available).

Accounts enclosed YES / NO

Accounts prepared INDEPENDENTLY / SELF

ABOUT THE PROJECT

What is the project called?

________________________________________________________________________________________

How much money are you applying for? (this amount also appears on the budget page) £ ______

Brief description of the proposal (there is half a page later for your more complete description!)

________________________________________________________________________________________

THE TOUR

How many performances are included in our region (See Appendix I for the regions)?

________________________________________________________________________________________

How many performances outside our regions ?

________________________________________________________________________________________

What style(s) of music?

________________________________________________________________________________________

What types of venues?

________________________________________________________________________________________

Briefly, what features make your project distinctive? (there is more space for this in detail later)

________________________________________________________________________________________

Dates and venues :
(If none are arranged yet, please simply say so, and then give us an indication of typical venues and approximate dates that would be ideal for your tour.)

________________________________________________________________________________________

Who is promoting the tour (ie who takes the financial risk of making a loss - and who takes any profit)?
If it is not you, then please supply their full names, addresses and phone numbers.

________________________________________________________________________________________

ABOUT THE PERFORMERS

(If you can, please enclose a demo of the music that you propose to tour.)
Demo enclosed YES / NO

Please explain who the performers are - names, skills, experience etc.

________________________________________________________________________________________

Please tell us what you can about other performances you and/or the performers have done recently (including where and when, audience responses, ticket prices, marketing etc.)

________________________________________________________________________________________

YOUR AUDIENCES

Please tell us something about the audiences you aim to attract (you can tell us about audiences in terms of their interests, ages, ethnicity, usual habits of attending music events etc., or any other way you think is appropriate for defining who you are aiming to attract to your events).

________________________________________________________________________________________

Where do these audiences live? (The Breaking Borders scheme is a music touring scheme and we need to be sure that your audiences are drawn from across the participating regions )

________________________________________________________________________________________

Please tell us how you think that your proposal either attracts new audiences to the music, or how it brings new music to existing audiences.

________________________________________________________________________________________

WHAT IS NEW OR SPECIAL ABOUT YOUR PROPOSAL?
Please tell us whatever you think is particular about this applicatioin, and which makes your tour distinctive.

________________________________________________________________________________________

DO YOU THINK YOU MIGHT NEED ANY OTHER ASSISTANCE ?

If we can help (for example by heping you identify appropriate venues, subsidising a place on a promoters' training course, supplying you with appropriate publicity contacts etc.) then please indicate what kind of support you think you could benefit from.

________________________________________________________________________________________

Even if we cannot help with your particular request, it will be extremely helpful to us in planning for the future to know what you think is needed. It may also help us to argue for that support to policy makers.

________________________________________________________________________________________

MARKETING

How do you intend marketing your tour?
(This is an important question - As the Breaking Borders scheme is designed to develop audiences, the marketing approaches taken by the tours we fund should help us to improve the attendances for music in general).

________________________________________________________________________________________

We ask successful applicants to show the logos of the funding Arts Boards on all publicity materials.
Would you prefer these on discs for MACs, discs for PCs by e-mail or on paper?

________________________________________________________________________________________

FULL DESCRIPTION OF YOUR PROJECT

You should feel free to enclose other notes, publicity materials, press cuttings etc.
We will be looking particularly for high quality music, well rehearsed, well marketed and (hopefully) attracting audiences to live music so that they return for more once your tour is over!

________________________________________________________________________________________

YOUR BUDGET

We realise that you may not have all the costs available, and certainly won't know your income on the door of an event. Rather than leave figures blank, please fill in your best estimate and write est. after the amount.

If there is a figure which will fall somewhere in a range of amounts, you could write the range (eg £200 - £400) and when adding the column you could use the average of the two extremes (in that example, the average would be £300). It is important that you show us how the Breaking Borders grant would be used, so your detailed costs are important to us.

If there is a total loss at the foot of the page, we will also need you to explain how you can pay the expenses you will incur.

COSTS

Venue costs £ ____________
(state how much at each venue)

Travel costs £ ____________

Equipment hire £ ____________

Publicity material costs £ ____________
(ie printing etc)

Publicity distribution costs £ ____________

Product manufacture £ ____________
(if any)

Advertising £ ____________

Other marketing costs £ ____________

Performers' fees £ ____________
Rehearsal fees £ ____________
Production staff's fees £ ____________

All other costs £ ____________

TOTAL COSTS £ ____________

INCOME

Local authorities £ ____________
(pleasestate which ones)
Trusts, sponsors, charities £ ____________
(pleasestate which ones)

Commercial bodies £ ____________
(pleasestate which ones)

Earned income £ ____________
(estimated box office/door take)
(state how many people at each ticket price)

Sales £ ____________
(merchandising, products etc)
(state how many at each price)

Other income £ ____________

TOTAL INCOME £ ____________

TOTAL INCOME FROM RIGHT HAND COLUMN £ ____________

LESS TOTAL COSTS FROM LEFT HAND COLUMN - £ ___________

PLUS Breaking Borders GRANT APPLIED FOR + £ ___________

TOUR'S PROFIT or LOSS = £____________ Profit / Loss

When would you require payment ?

You can ask for payment in instalments. (if you ask for any payment in advance of any performances, we would usually only release an amount to cover marketing)
Date(s) & amount(s)

Who should cheques be paid to?

________________________________________________________________________________________

Signature of applicant _________________________________ date _________________

When you have completed this Application please keep a photocopy for yourself and then send it to:-

Breaking Borders, Generator, Off Quay Building, Foundry Lane, Newcastle. NE6 1LH

Also enclosed should be :-
1. a demo of the music (if at all possible). CD preferred.
2. any other materials that would help us to understand more about you and your proposed tour
3. a set of recent accounts (if available).

If you are successful, we will insist on three fixed conditions, and possibly some special conditions as well.

The fixed conditions will be :-
1. you must include the logos of the funding bodies on your publicity materials.
We can supply you with these img on discs formatted for PCs or for MACs. Examples are printed below.

2. You must advise us of the dates, times and venues of all the funded performances.

3. after the tour, you must give us figures of the actual budget for the tour, (which may be quite different from the budget supplied in this application), and your assessment of the audience figures at each performance.
For each performance, we will want to know :
- the venue capacity,
- how many people actually attended
- (how many payers and how many comps or other free admissions),
- what the ticket prices were,
- your impression of how your marketing affected the audience turn-out,
- the venue manager's assessment of your event and your promotion.